Office Specialist

Company: Eriksmoen Cottages LTD
Location: Burnsville
Posted on: January 19, 2023

Job Description:

Description:
Our Office Specialist position would work at our Corporate Office from Monday-Friday, 7:30a-4pm with a 30minute lunch break. This position acts as the front desk and is the greeter to all individuals coming in.

• Greeting clients and visitors as needed.
• Handling incoming calls, faxes and other communications; direct as necessary.
• Managing filing system.
• Recruiting and Onboarding for new hires via Paylocity
• Run background studies for 245D settings with Netstudy 2.0
• Run Motor Vehicle Reports for new hires
• Recording information as needed.
• Updating paperwork, maintaining documents and word processing.
• Helping organize and maintain office common areas. Performing general office clerk duties and errands.
• Organizing travel by booking accommodations and reservations needs as required.
• Coordinating events as necessary.
• Maintaining supply inventory.
• Maintaining office equipment as needed.
• Aiding with client reception as needed.
• Experience as a virtual assistant.
• Creating, maintaining, and entering information into databases. Receipt Entering & budget monitoring with Quickbooks
• Attend and participate in continuing education programs as required by Supervisor.
• May be required to work after hours during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
• Communicate effectively with the managerial positions, part and full time staff, and other supervisors.
  
  Requirements:
  
  • One (1) year of experience in the field with a two-year post secondary education and/or.
  • Three (3) years of experience in the field with no post secondary education experience.
  • Specific Requirements
  • Must possess a current, unencumbered driver's license in this state.
  • Must be able to read, write, speak, and understand the English language.
  • Must possess the ability to make independent decisions when circumstances warrant such action.
  • Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.
  • Must possess leadership and supervisory ability and the willingness to work harmoniously with other personnel.
  • Must have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to handle difficult residents or situations.
  • Must be willing to seek out new methods and principles and be willing to incorporate them into existing practices.
  • Must not pose a direct threat to the health or safety of other individuals in the workplace.
  • Physical and Sensory Requirements
  • (With or Without the Aid of Mechanical Devices)
  • Must be able to move frequently throughout the workday.
  • Must be able to speak and write the English language in an understandable manner.
  • Must be able to cope with the mental and emotional stress of the position.
  • Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.
  • Must function independently and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.
  • Must meet the general health requirements set forth by the policies of this program, which include a medical and physical examination.
  • Must be able to relate to and work with the disabled, emotionally upset, and, at times, hostile individuals in the program. PI200787177

Keywords: Eriksmoen Cottages LTD, Burnsville , Office Specialist, Administration, Clerical , Burnsville, Minnesota